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The QLess Blog

5 Ways Our School Student Management System Will Make Your School More Popular

Apr 08 By Qless Admin

a college graduate walks across campus

The digital age has fundamentally changed what students expect from their learning environment. Having grown alongside modern technology that emphasizes digital solutions, today’s students applaud systems that rewire and streamline mundane tasks like course selection and assignment submissions.

Fortunately, student management systems allow schools to modernize their infrastructure with intuitive and accessible digital technology. By improving efficiency, reducing wait times, and fostering productive student-staff communication, software like QLess can enhance your campus experience and solidify your school as the ideal destination for today’s students.

Reduce Wait Times Around Campus

Long wait times are a significant source of frustration on campus for both students and staff. Whether students are lining up to register for their classes or speak with an advisor, extensive wait times rapidly decrease student morale and can even increase student attrition. More importantly, long wait times are also symptomatic of a larger problem: inefficiency.

Fortunately, school student management systems can redefine the way your campus manages student queues. By allowing students to join digital queues from their iOS/Android devices, SMS text, or on-site kiosks, you can cut down on campus wait times and increase student satisfaction.

For students, joining a QLess queue is as easy as tapping “join queue” or texting a request to the corresponding queue number. Because QLess queues are digitally managed, students can then wait wherever they’d like without losing their place in line. When their position in queue approaches, students will be notified via SMS text or phone message, affording them enough time to return to the queue area.

Streamline Student Management Systems and Improve Access to Student Services

a student looks for a library book

Most schools offer a wide variety of student services that cater to various student needs, including academic advising and counseling sessions. Although these services can be extraordinarily effective at improving student performance and morale, inefficient scheduling can deprive students of access to these services and in some cases, deter them from seeking help entirely.

However, by implementing a school student management system like QLess, you can increase student access to valuable services with flexible appointments. Here’s how it works:

  • Students book their student services appointments online with QLess at a specific time and date
  • As their appointments approach, QLess places booked students into your virtual queue
  • Students with appointments hold queue priority at the time of their appointment, but QLess will also allow you to accept walk-in students if a student is running late
  • In the event of a no-show, your student services department can continue to attend to queued students without being unaffected by absences or delays

Analyze Queue & Staff Performance with Built-In Reporting

School popularity is built on many factors, including the efficiency of a school’s services. Like most people, students don’t like having their time wasted, and schools that prioritize prompt service and tight operations regularly rank higher in student satisfaction.

Fortunately, school student management systems like QLess make it easy to analyze your school’s queues and identify areas of improvement. Because QLess automatically gathers the performance data of your queues, you can access insightful data reports that help you determine the quality of your service through various metrics, including:

  • Average wait times
  • No-show rates
  • Service outcome
  • Service duration

With QLess, you can filter queue data by hour, day, week, month, or year to gather granular or broader performance insights. The flexible and intuitive data navigator allows you to easily compare and contrast data across peak periods, semesters, or any other custom time frame.

Once you’ve reviewed your queue data, school student management systems like QLess allow you to export your findings directly as CSV, Microsoft Excel, or Microsoft Access files with just a few clicks.

Achieve Greater Student-Staff Communication

Although we often distinguish between students and staff, healthy student-staff communication is a crucial, make-or-break component of a school’s popularity. Without promoting meaningful, productive feedback and discussion between students and staff, schools will miss out on the opportunity to optimize their infrastructure and implement solutions that enhance the campus experience.

As a result, some students often feel disconnected from their school’s staff and administration. They might believe that their time isn’t valued, or that their constructive criticism isn’t wanted.

Thankfully, school student management systems include built-in features that foster bilateral communication between students and staff. While waiting in digital queues, students and staff can exchange messages directly via SMS text to inquire about queue positions or report delays.

QLess also supports SMS surveys, which schools can use to solicit feedback from students. After a student’s appointment or service concludes, QLess can ask students to rate their experience via a survey sent by SMS text. Because these surveys require less of a time investment compared to email or phone-based surveys, schools can gather more actionable insights in a shorter time frame.

Go Mobile with Dedicated Apps for iOS and Android

Today’s most popular schools are often the first to adopt digital solutions to age-old problems. By embracing mobile solutions for both students and staff, schools can demonstrate a commitment to efficiency and optimization.

QLess’s school student management system fully embraces the mobile age with dedicated apps for iOS and Android devices. These easy-to-use, lightweight companion apps allow students to join queues around campus, schedule appointments and monitor their queue status with ease. Staff also benefit from the QLess Concierge app, which allows staff to manage queues, view wait times, and summon students when they’re next in line with just a few taps.

Both apps enhance the campus experience by liberating students and staff with the power of mobile convenience. Using QLess’s mobile apps, students can join and update their queue status from virtually anywhere on campus, while staff can keep an eye on their queues when they’re away from their desks.

Popularize Your School with QLess Today

For more information about transforming your school student management systems, contact us to request a QLess demo!

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